Privacy Policy

Effective Date: 18.02.26

This Privacy Policy explains how SAMMI-Select Ltd (“we”, “us”, “our”) processes personal data when you use:

  • The SAMMI® live interview platform
  • SAMMI-3®, the universal design version of SAMMI®
  • The MySammi™ practice interview platform
  • Our website (www.sammi-select.co.uk)

PLEASE ONLY REFER TO THE PRODUCT SECTION RELEVANT TO YOU

1. Who We Are

SAMMI-Select Ltd is a company registered in England and Wales.
Registered office: Ashcombe Court, Woolsack Way, Godalming, Surrey GU7 1LQ
Company number: 12028269
Email: info@sammi-select.co.uk

For data protection purposes, our role differs depending on which service you are using (see below).

2. SAMMI® Live Interview Platform (Assessed Interviews)

Data Controller

If you are invited to complete an interview using SAMMI® for a job, apprenticeship, or education programme:

  • The employer, university, or recruiting organisation that invited you is the Data Controller.
  • SAMMI-Select Ltd acts as a Data Processor, providing the technical interview platform.

The recruiting organisation determines:

  • The purpose of the interview
  • The scoring criteria
  • The assessment process
  • The hiring or admissions decision

Please refer to the privacy notice of the recruiting organisation for full details of how your data is used.

What Data We Process (as Processor)

On behalf of the recruiting organisation, we may process:

  • Video and audio recordings of interview responses
  • Unique candidate identifier or access code
  • Technical data (IP address, browser type, device type, system logs)

We process this data solely to provide the interview platform service.

Lawful Basis

The lawful basis for processing interview data is determined by the recruiting organisation (Data Controller).
We process data under a contractual agreement with that organisation.

Data Retention

Interview recordings are retained according to the instructions of the recruiting organisation and deleted securely after the agreed retention period.

3. SAMMI-3® (Universal Design Version of SAMMI®)

SAMMI-3® is a universal design version of the SAMMI live interview platform. It provides all applicants with access to built-in personalisation and accessibility features as standard, rather than requiring individual adjustments to be requested.

These features may include adjustable interface settings, display preferences, and other user-controlled accessibility tools designed to improve usability and reduce barriers during interviews.

The same categories of personal data described above (including video and audio recordings, candidate identifiers, and technical data) are processed when SAMMI-3® is used. The recruiting organisation remains the Data Controller and determines the purpose of the interview, scoring criteria, and selection decisions.

SAMMI-Select does not use accessibility or personalisation settings to profile candidates or make automated decisions.

4. MySammi™ Practice Interview Platform

Data Controller

For MySammi™ SAMMI-Select Ltd acts as the Data Controller.

Important: Practice Recordings (Privacy by Design)

MySammi™ is designed using a privacy-by-design approach:

  • Video recordings are generated locally within your browser.
  • Recordings you make are downloaded directly to your own device.
  • We do not upload, store, access, or retain practice interview recordings.
  • We do not use AI to analyse practice recordings.
  • We do not make automated decisions about users.

Practice videos remain fully under your control.

What Data We Collect

When you use MySammi™, we may process limited technical information, including:

  • IP address
  • Browser type
  • Device information
  • System logs
  • Anonymous or unique access code

We do not require names, email addresses or other identifying information to access MySammi™ unless provided separately through another channel.

Lawful Basis

We process limited technical data under:

  • Legitimate interests (to operate, secure and improve the platform); and/or
  • Contract (where access is provided through an organisation or agreement).

Data Retention

Technical usage data is retained only for as long as necessary for security and system monitoring purposes and is then securely deleted.

5. Website Data & Cookies

When visiting our website, we may collect:

  • IP address
  • Browser and device information
  • Website usage data via cookies

Cookies are used to:

  • Improve site functionality
  • Analyse site performance
  • Ensure security

You may manage cookie preferences via your browser settings.

6. International Transfers

Where personal data is processed outside the UK, appropriate safeguards are implemented in accordance with UK data protection law.

7. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or alteration.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request erasure
  • Restrict processing
  • Object to processing
  • Request data portability
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO website: www.ico.org.uk

If your data relates to a live interview, requests concerning assessment or hiring decisions should be directed to the recruiting organisation.

For MySammi™ or website enquiries, contact: info@sammi-select.co.uk

We aim to respond within one month.

9. Age Restriction

Our services are intended for individuals aged 16 years or older. We do not knowingly collect personal data from individuals under 16.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be published on our website.